Catering booked through Party Central starts from £25 per head. The final cost depends on availability, your exact menu and requirements, time on site and location, so we quote every event individually. Guest numbers, the number of courses, live cooking stations and service staff make the biggest difference.
Key takeaways
- Menu complexity, service style and staffing drive the cost per head.
- Check what the venue allows before choosing a caterer, as some insist on in-house or approved suppliers.
- Always confirm what is included: crockery, staff, setup and clearing.
What affects the cost of catering per head?
The question we get asked most is why two caterers quote so differently for the same guest numbers. It comes down to what sits behind the menu: the number of courses, the ingredients, how the food is served and how many staff are needed to serve it well.
A three-course plated meal with waiting staff is priced differently from a buffet or a set of live food stations. Live stations, such as chaat, dosa or tandoor counters, add chefs and equipment but give guests a real experience.
- Number of guests and courses
- Menu style: plated, buffet, family style or live stations
- Service staff numbers and hours
- Crockery, cutlery, linen and equipment hire
- Travel, kitchen access and venue rules
What is usually included in a catering package?
A typical package includes the food, the chefs and serving staff, basic equipment and setup. Some caterers include crockery, cutlery and linen, while others charge separately or expect the venue to provide them.
In our experience the biggest surprises come from things couples assume are included: cake cutting and serving, late-night snacks, soft drinks, clearing and waste removal. Ask for a line-by-line breakdown so you can compare quotes fairly.
Tip from our team: Ask every caterer the same question: what will I still need to arrange myself? The answer tells you more than the headline price.
Want a quote for catering?
Free, no obligation. Tell us your date and venue.
Does your venue restrict your choice of caterer?
Many hotels and banqueting suites have in-house catering or a list of approved caterers. Some charge a fee if you bring in an outside supplier. Others, particularly marquees, barns and some Asian wedding venues in Leicester, Birmingham and Slough, allow any caterer with the right paperwork.
Check this first. There is no point falling in love with a menu if your venue will not allow the caterer through the door. The caterer will also need details about kitchen facilities, power and access times.
How can you get better value from your catering?
Focus on what guests remember. A strong main course and one live station can create more impact than a long list of dishes. Trim items that overlap and avoid ordering far more food than guests can eat.
Be realistic about numbers. Final guest counts often change close to the day, so agree when final numbers are due and how changes are charged. For multi-day weddings, using one caterer for the mehndi, wedding and reception can make planning simpler.
Service style can help too. Sharing platters on each table often feel generous while keeping waste down, because guests serve themselves the amount they want rather than receiving a fixed plate.
What should you ask about dietary requirements?
Asian weddings often need vegetarian, vegan, Jain, halal and no onion or garlic options side by side. Ask how the caterer separates preparation, labels dishes and serves guests with specific needs.
Allergen information is a legal requirement for caterers in the UK. A good caterer will ask for your guests' requirements early and confirm how they will be handled on the day.
Want a quote for catering?
Free, no obligation. Tell us your date and venue.
How far ahead should you book catering?
For summer wedding dates, book six to twelve months ahead. Tastings are usually arranged a few months before the event, once the menu shape is agreed.
We work with vetted caterers across the UK. Every partner holds public liability insurance and appropriate food hygiene registration, and we stay your single point of contact from enquiry to event.
Frequently asked questions
How much does Indian wedding catering cost per head?
Catering through Party Central starts from £25 per head. The final cost depends on availability, your menu, guest numbers, time on site and location. We quote each event individually.
Is a buffet cheaper than a sit-down meal?
Often, but not always. A buffet usually needs fewer serving staff, but it may need more food to make sure the last guests are not left short. Ask for quotes on both styles to compare.
Do caterers provide plates and cutlery?
Some include crockery, cutlery and linen in their packages, while others charge separately or expect the venue to supply them. Always ask for a clear list of what is included.
Can I have a food tasting before booking?
Most caterers offer a tasting once you have confirmed or shortlisted them. Some charge for it and deduct the fee from the final bill. Ask about the tasting policy when you enquire.
Get a catering quote
Tell us your guest numbers, venue and menu style for a free, tailored quote.
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Written by the Party Central events team. Prices mentioned are starting points only. Exact pricing depends on availability, your exact requirements, time on site and location. Party Central is a trading name of Booking Central Ltd.
