The right mobile bar has enough trained staff for your guest numbers, a menu that suits your crowd and permission from your venue. Licensing and space are the two things that catch people out most often. This checklist helps you avoid both.
Key takeaways
- Check venue rules on outside bars before anything else.
- Match staff numbers to guest numbers to avoid long queues.
- Keep the drinks menu short and suited to your guests.
Does your venue allow a mobile bar?
This is the first question. Many hotels and banqueting halls in London, Birmingham and Leicester run their own bars and do not allow outside suppliers. Others allow a mocktail bar but not alcohol.
Marquee weddings, private homes and some country venues are more flexible. Get the answer in writing before you pay a deposit.
Also ask whether the venue charges a fee for outside bars or corkage on drinks you bring in. These charges are common and can change which option gives you better value.
What questions should you ask a mobile bar company?
Ask to see real photos of the bar at previous events. Then check the practical details.
A good bar company will also ask you questions back: how many guests, whether the event is dry, what time dinner is served and when the speeches finish. That tells you they are planning around your day rather than just dropping off a bar.
- Who holds the premises licence or Temporary Event Notice for alcohol
- How many bar staff they bring for your guest numbers
- Whether glassware, ice and garnishes are included
- Their public liability insurance
- What time they need to arrive to set up and when the bar closes
Want a quote for mobile bar hire?
Free, no obligation. Tell us your date and venue.
What space and power does a mobile bar need?
Bars need a flat area with room for the unit, staff behind it and a queue in front. Horsebox and van bars also need vehicle access and a firm surface.
Ask about power early. Most bars need at least one standard socket for chillers and lighting, and outdoor setups may need a generator. Check the route from the car park to the bar position too, including steps, lifts and door widths.
For marquee weddings, agree who provides lighting over the bar and where empties and waste will go. These small details make a big difference to how smooth the service feels at the end of the night.
Tip from our team: Place the bar away from the dance floor entrance. A queue there blocks the flow of the whole room.
What are the red flags when booking a mobile bar?
Watch out for bars that cannot explain licensing clearly, will not confirm staff numbers or have no insurance. Vague stock pricing can also lead to surprise bills.
Be cautious if the provider has never worked at your type of venue. A bar used to small garden parties may struggle with a large reception.
Tip from our team: Ask for the full quote in writing, including staff, stock, travel and any overtime rate. It makes comparing options much easier.
How far ahead should you book a mobile bar?
For summer weekends, book three to six months ahead, and allow extra time if a Temporary Event Notice is needed. Popular bar styles book up quickly in wedding season.
Send us your venue and guest numbers and we will suggest the right bar, check availability and coordinate it with your other entertainment.
Want a quote for mobile bar hire?
Free, no obligation. Tell us your date and venue.
Frequently asked questions
Can we bring our own alcohol to a mobile bar?
Some bar companies allow this and charge for staff and service only. Others supply all stock. Check your venue's rules on outside alcohol too.
What is a Temporary Event Notice?
It is a notice given to the local council to allow alcohol sales at an event without a full premises licence. It must be submitted in advance. Your bar provider or venue will usually handle it.
Can a mobile bar work outdoors?
Yes, many are designed for outdoor use. You need a flat surface, cover in case of rain and a power supply. Plan the location with your venue.
Do mobile bars provide glassware?
Most include glassware as part of the package. Some offer plastic or compostable cups for outdoor events. Check what is included in your quote.
Book the right bar for your guests
Share your venue and guest numbers and we will send a free, no-obligation quote.
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Written by the Party Central events team. Prices mentioned are starting points only. Exact pricing depends on availability, your exact requirements, time on site and location. Party Central is a trading name of Booking Central Ltd.
